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Beyond Key

SmartSearchAI 365
Your AI Knowledge Assistant that Enhance SharePoint Search

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Beyond Key - Microsoft Solution Partner

What is SmartSearchAI 365 and What Can It Do?

SmartSearchAI 365 is your personal guide through your organization’s SharePoint library maze. Powered by AI, it is an enterprise search tool that when asked, intelligently responds and hand delivers the document you’re looking for when you need it. Traditional search gives you a list, SmartSearch AI 365 gives you results. Built within the Microsoft 365 ecosystem, this tool is designed to scale with your organization, keeping your data secure while boosting productivity.

Here's what SmartSearchAI 365 can do for you:

  • Accountability Instant Retrieval: Get the exact information you need, right when you need it. No delays.
  • Clock Real-Time Delivery: Answers come instantly, cutting down search time.
  • CRM Smart Search: It understands your questions and provides relevant, clickable answers.
  • Save Money Seamless Collaboration: All the right info at your fingertips, making teamwork smoother.
  • Business Continuity Boosted Productivity: Spend less time searching, more time doing.
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Features of SmartSearchAI 365

We believe enterprise search software should make life easier, not harder. That’s why SmartSearchAI 365 is packed with features to simplify your work:

Features of SmartSearchAI 365
  • Document Search and Query Processing: Find exactly what you need from your SharePoint Knowledge Hub within seconds.
  • No Re-Uploads Needed: Once your documents are in SharePoint, SmartSearchAI 365 continuously, and securely accesses them. No extra effort.
  • Knowledge Hub Integration: Seamlessly integrates with Microsoft 365 for an enhanced workplace search experience.
  • Secure and Compliant: Built on Microsoft’s trusted cloud, ensuring data security and compliance.
  • Smart Search with RAG Technology: SmartSearchAI 365 365 uses Retrieval-Augmented Generation (RAG) technology to understand the context of your queries and provide accurate, contextually relevant answers.
  • Real-Time Analytics: Gain insights into how SmartSearchAI 365 is being used to improve your processes.
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What Makes SmartSearchAI 365 Different?

What if your search engine was as smart as you?

That's the power of RAG Technology in SmartSearchAI 365. It doesn’t just pull up documents—it understands what you’re asking for and delivers answers with precision.

RAG Technology

  • Contextual UnderstandingContextual Understanding:
    SmartSearchAI 365 knows what you mean, not just what you say.
  • Unmatched AccuracyUnmatched Accuracy:
    Every answer is backed by citations from your enterprise AI search.
  • Real-Time LearningReal-Time Learning:
    The more you use it, the smarter it gets.

Built on Microsoft 365

  • Secure AI AssistanceSecure AI Assistance:
    SmartSearchAI 365 keeps your data secure within your Microsoft environment.
  • ScalableScalable:
    It grows with your organization, no matter the size of your team or data.
  • Effortless IntegrationEffortless Integration:
    Works seamlessly with your existing workflows in Microsoft 365.
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Benefits

Benefits

Why settle for good when you can have extraordinary?

For Individuals:

  • Instant Knowledge:
    Answers you need, when you need them.
  • Faster Learning:
    New hires get up to speed faster with all the right info at their fingertips.
  • More Satisfaction:
    Less searching, more doing.

For Organizations:

  • Higher Efficiency:
    Teams spend less time searching and more time creating.
  • Better Decisions:
    Instant access to the right info leads to smarter, faster decisions.
  • Cost Savings:
    Reduces the need for IT support and training, saving you time and money.
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How It Works

1 Connect Your Documents:

Attach your SharePoint libraries to SmartSearchAI 365. It organizes and indexes everything for you.

2 Ask a Question:

Use natural language. SmartSearchAI 365 understands and delivers.

3 Get Precise Answers:

Receive contextually accurate answers with clickable references.

4 Analyze and Improve:

Gain insights into search trends and continually improve your knowledge base.

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Use Case Scenarios

SmartSearchAI 365 fits everywhere you need enterprise search solutions. Whether you're in HR, sales, or IT, it adapts to your needs.

HR

HR

Find employee policies, onboarding documents, and compliance records instantly.

Legal

Legal

Pull up contracts or legal docs quickly, saving time.

IT & Support

IT & Support

Get summaries of troubleshooting guides in seconds.

Sales

Sales

Grab product info and contracts during client meetings.

Customer Support

Customer Support

Find answers fast, making support calls shorter and more efficient.

Procurement

Procurement

Locate vendor contracts and purchase orders easily.

Healthcare

Healthcare

Access patient records, research, and clinical data faster.

Education

Education

Teachers can find lesson plans and papers without hassle.

Onboarding

Onboarding

New hires find everything they need, speeding up the process.

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FAQ's

  • How do enterprise search solutions improve productivity?

    Enterprise search solutions like SmartSearchAI 365 streamline information retrieval by providing instant access to documents and data within your organization's SharePoint library. By leveraging AI enterprise search, employees spend less time searching for information and more time acting on it. This dramatically improves productivity across the organization, allowing teams to focus on higher-value tasks rather than manual searches. Integrated with Microsoft 365, it fits seamlessly into your workplace search environment, boosting efficiency.

  • What are the benefits of Enterprise AI Search?

    Enterprise AI search offers faster, smarter data retrieval by understanding the context behind user queries. Powered by Gen AI technology, tools like SmartSearchAI 365 provide accurate, contextually relevant answers, reducing the time spent sifting through documents. This transforms how organizations manage knowledge, resulting in better decision-making, increased productivity, and improved collaboration. By integrating with enterprise software like SharePoint, it ensures that your data is always secure, accessible, and actionable.

  • How can I implement an enterprise search solution in my organization?

    Implementing enterprise search software like SmartSearchAI 365 is straightforward. Easily connect your SharePoint libraries to the system, and it will automatically organize and index your data. The solution integrates seamlessly with Microsoft 365, ensuring that your existing workflows are not disrupted. Quickly create a knowledge assistant and instantly employees can use natural language to perform workplace searches, retrieving contextually accurate results. This plug-and-play setup ensures you can start benefiting from AI enterprise search without a complex learning curve.

  • What tools and data sources can you integrate with?

    SmartSearchAI 365 integrates directly with SharePoint, making it an ideal enterprise search solution for organizations using Microsoft 365. It can access and retrieve information from text-based documents, such as PDFs and Word files, stored in SharePoint libraries. As the solution is built within the Microsoft ecosystem, it ensures maximum security and compatibility with your existing tools, making workplace search more efficient and reliable.

  • How does AI enterprise search enhance data retrieval?

    AI enterprise search dramatically improves data retrieval by understanding the context behind user queries, rather than just matching keywords. Tools like SmartSearchAI 365, powered by Gen AI, provide instant, accurate, and contextually relevant answers. By integrating with enterprise software like SharePoint, the system ensures that users access the most relevant information quickly, reducing downtime and improving decision-making. This smart search capability transforms traditional workplace search into a more intuitive, efficient process.

  • Can enterprise search software integrate with existing systems?

    Yes, enterprise search software like SmartSearchAI 365 is built to integrate seamlessly with your organization's existing systems. Its native compatibility with Microsoft 365 and SharePoint ensures that all your data sources are connected, allowing for smooth workplace search experiences. The solution works with your current permissions and security settings, maintaining privacy while enhancing productivity. This integration allows you to get started quickly without disrupting your current workflows.

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